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Justify Your Trip

We know it can be challenging to get your boss to approve travel and training expenses, but there are so many reasons you should attend Trimble Dimensions – the conference of the year. It’s an ideal opportunity for advancing your industry skills, and can help you boost productivity and profitability for your business. The hands-on training, workshops, and demos you experience over three action-packed days, along with the connections you make, will set you and your team up for success well into the future.

Plus, for those who need it, Dimensions offers lots of opportunities to earn Professional Development Hour (PDH) credits all in one place. So you don’t have to attend multiple conferences or classes, which amounts to fewer expenses and less time away from the office. And when you register early, you’ll save even more money.

Use the letter template below to help convince your boss of the value that attending Trimble Dimensions will bring you and your business. Simply copy the letter below, or download a Word version, and customize the highlighted content to meet your needs.

Sample Justification Letter


Dear <Manager's Name>

I am writing to request approval for attending the 2018 Trimble Dimensions User Conference, November 5–7, at The Venetian in Las Vegas. Last held in 2016, Dimensions is an unparalleled combination of education, technology and networking.

During three action-packed days, I’ll have hundreds of opportunities to expand my skills with live demos, hands-on workshops, and in-depth trainings. Many of the presentations are tailored to <put in specific profession> and gives information on how to <list benefits to your specific set of responsibilities>.

This conference should deliver incredible benefits to the company. I have already identified sessions that can help us to improve <put in your specific example>. By attending, I expect to build new relationships, boost productivity, and share knowledge that inspires my co-workers.

Here is a breakdown of conference expenses:

  • Conference Pass: <$XXX>
  • Roundtrip Airfare: <$XXX>
  • Transportation: <$XXX>
  • Hotel: <$XXX>
  • Incidentals: <$XXX> (most meals are included)

The total estimated cost to attend is <$XXX>. For the best value, I would like to register now and receive early-bird pricing and the best room rate.

You may view specifics at

Thank you for considering my request. I look forward to your reply and approval.

<Insert Your Name>